Reports To:  Building principal, unless otherwise noted

Work Schedule:  7.5  hours per day, Monday through Friday, 52 weeks per year

Main Job Tasks and Responsibilities

• Manage and submit payroll for all Adult Education staff
• Maintain and track the Adult Education testing materials including managing and collecting monies received and maintaining financial information for testing materials and preparing necessary reports for submission
• With the oversight of the Directors, assist with budget preparation and submission of budget for managing funds
• Monitor the setting up of grants in the financial system; monitor the grants and appropriations per the grant budgets (follow all guidelines and deadlines) including account payable procedures and computerized bookkeeping systems
• Monitor the preparation of state grant expenditure reports, request for grants and monthly filing timelines
• Have a thorough understanding and ability to assist in registrations for HSE testing including the requirements for the test
• Prepare all monthly and year-end financial reports for grants and funds maintained for CTE & Adult Education
• Prepare, process, and manage all requisitions and purchase orders including ensuring all materials ordered are received and accurate
• Responsible for bank deposits, as needed and required
• Coordinate fundraising opportunities for all CTE staff including distribution of information and receiving monies
• Assist in billing for CTE program certifications
• Establish and maintain bookkeeping for extra-curricular accounts for CTE programs and staff
• Interact with appropriate agencies and auditors and coordinate audit process for accounts maintained and ensure that internal controls are followed
• Prepare donation collection letters and receipt
• Maintain and track all uniforms distributed to CTE students
• Assist with textbook adoptions including but not limited to ordering materials; maintaining adequate supplies  and distribution to CTE programs
• Assists with updating CTE materials for distribution including brochures, flyers, and any other materials needed
• Use all methods of accounting and reporting as per the State Board of Accounts and Finance Office of Michigan City Area Schools
• Order and maintain copy machines for the buildings and general office supplies for programming including managing vending machines
• Monitor entrance doors
• Provide administrative support to the building administrators

• All reasonable and other duties assigned by directors

Education and Experience

• High School Diploma or equivalent
• Demonstrates strong interpersonal skills
• Maintains professional and friendly demeanor and ability to work well with a diverse population
• Knowledge of accounting fundamentals, manual and computer accounting methods, and general office procedures, preferred
• Highly organized and detail-oriented
• Ability to manage time efficiently and multi-task effectively
• Demonstrates strong writing and editing abilities with the ability to communicate clearly and effectively
• Maintain confidentiality at all times
• Strong computer knowledge and general office procedures
• Previous administrative assistance experience, preferred

Salary and Benefits

Payment Type:  $13.52 

Benefits:  Per MCESP Agreement

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Title IX (gender equity related issues); or Special Education Director, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Barbara Eason-Watkins, 408 S. Carroll Ave., Michigan City, Indiana 46360 at (219) 873-2000.