Reports To:  Building principal, unless otherwise noted

Work Schedule:  7.5  hours per day, Monday through Friday, 52 weeks per year

Main Job Tasks and Responsibilities

• Be responsible for all secretarial duties for director(s) and CTE instructors and staff, which may include the following: Special Population Reports, data entry, typing, filing, mailings (minutes, memos, or letters from all meetings, etc.), update all information from instructors
• Monitor doors at the South Campus and direct individuals to the correct offices or classrooms
• Monitor student attendance including preparing reports for the other schools, Counselor, director, and instructors and providing tardy and early dismissal slips for students and updated absence data in PowerSchool
• Maintain student records including updating master files and ledgers with required data and PowerSchool
• Input all student data into INTERS for all CTE students including but not limited to demographics; registration and grades
• Complete and Submit the (INTERS) Indiana Technical Education Reporting System (Career & Technical Education Student Enrollment/Completion Information Report), as needed
• Generate all required state and federal reports, both on the INTERS system and manually, and submit said reports to the coordinator for approval.
• Perform all record-keeping tasks associated with the CTE Education program, including mastery of the INTERS computerized attendance and reporting system as well as provide accurate hand-generated reports to support the INTERS system.
• Responsible for various forms of reports including but not limited to internal reports INTERS data reports; local reports for cooperating agencies; count day repots and state reports, following timelines
• Stay up to date on all new and current Federal requirements for CTE and ABE
• Attend meetings and trainings when necessary for ABE and CTE data systems
• Ensure all substitute placements are filled
• Maintain contract files including editing, as needed
• Maintain achievement data as following CTE requirements
• Ensure instructors are current on all required licenses and maintain files
• Maintain professional development records
• Responsible for communication using district programs and guidelines for students and staff
• Assist instructional staff with completing state-required forms and reporting of test scores and achievement data.
• Other reasonable duties assigned by director(s)

Education and Experience

• High School Diploma or equivalent
• Demonstrates strong interpersonal skills
• Maintains professional and friendly demeanor and ability to work well with a diverse population
• Knowledge of accounting fundamentals, manual and computer accounting methods, and general office procedures, preferred
• Highly organized and detail-oriented
• Ability to manage time efficiently and multi-task effectively including following specific deadlines and submission dates
• Demonstrates strong writing and editing abilities with the ability to communicate clearly and effectively
• Maintain confidentiality at all times
• Strong computer knowledge and general office procedures
• Previous administrative assistance experience, preferred

Salary and Benefits

Payment Type:   $15.60

Benefits:  Per MCESP Agreement

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Title IX (gender equity related issues); or Special Education Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Barbara Eason-Watkins, 408 S. Carroll Ave., Michigan City, Indiana 46360 at (219) 873-2000.